| A Well Oiled Machine: How To Keep Your Office Running Smoothly

Posted in Small Business at 1:00 PM by Loftis Consulting

Your office is the beating heart of your business. It’s the hub out from which every single other aspect goes outward. It’s the place where you and your employees come together to communicate strategies, information, and ideas. A well-run office is the sign of a well-run business. Your office should be like a well-oiled machine, and like a machine, each and every gear needs to be turning in sequence. This means that if a single gear breaks, then it can have some seriously disastrous consequences on all the others. In the worst case scenario, if one part of your office isn’t functioning properly then all of the others will grind to a complete stop. As the head of the business, it’s your job to ensure that every part of your office is running as smoothly and efficiently as possible. Here are a few parts of your business that you might not think about, but definitely deserve your attention.

 

Infrastructure

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It’s bizarre how often this gets neglected considering just how important it is to any business. The infrastructure of your office refers to the systems that are in place for it to actually function. This means the phones, the internet, email and whatever else that your office uses.

Anything that makes your office actually function is part of your infrastructure. While for the majority of the time, your infrastructure is probably going to work just fine and you won’t have any problems with it, on the rare occasion that something does go wrong it can have catastrophic consequences for your business. A loss of infrastructure can bring down productivity, halt communications between employees and customers, prevent the maintenance of web services and more. The best thing that you can do is to be sure that there is adequate time being dedicated to monitoring and maintaining your office’s infrastructure, even while it’s functioning properly.

 

Health and Safety

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Here’s the long and short of it, if someone is injured in your office because you didn’t put in place the correct health and safety procedures, then you’re liable. No ifs or buts about it, you’re liable. Of course, that’s only one of the consequences of a lack of health and safety procedures. Personal injury, property destruction and even loss of life are all very real possibilities even in the simplest office setting. You need to make sure there are procedures in place as well as all relevant safety precautions such as fire extinguishers. For more information on fire extinguishers, check out https://CFSFireProtection.com/. In addition, an employee manual is critical to make sure these safety procuedules and processes are communicated to every employee when they join the company.

 

Communication

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An office filled with people who can’t communicate is never going to function properly. You need to make sure that all lines of communication are open throughout the office. Open up the layout of the office so that the atmosphere is more conducive to communication. Not only that, make sure that you are open to communicating with your employees. If you lead by example you’ll be in a far better position to encourage the people that you work with to follow suit.

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  1. […] in their respective roles within the company. If you implement the correct safety procedures, you can’t be held liable for […]

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